The following guidelines apply to the members of all student organizations that use office space within the Student Activities Center (SAC). These guidelines have been created to inform students of their rights and responsibilities when taking advantage of the SAC. When used below, the term "Director of Student Activities and Service Learning" refers to the Director or a member of his/her staff (which includes the professional and the graduate student staff of the Office of Student Activities and Service Learning (SASL)) appointed by the Director to perform these duties.

• The SAC regular hours of operation are Monday - Thursday, 9:00 a.m.- 6:00 p.m., and Friday 9:00 a.m. - 5:00 p.m. To gain access to an organization’s office, members must sign out the office key from a member of the SASL during those hours. When finished using the office, members must return the key and sign it in. The last student to sign out the key will be held responsible for that key should it become missing, and both the student and the organization will be held responsible for the costs associated with replacing both the key and the lock. To determine who has access to an office, a list of registered organization members, identified by the club/organizations’ president, will be kept on file in the SASL.
• Smoking, gambling and illegal drugs or drug paraphernalia are not allowed in the SAC in accordance with University policy and state and federal laws. Alcohol is not allowed in the SAC except at special registered events approved in advance by the Director of Student Activities and Service Learning in accordance with Suffolk’s alcohol policy.
• Since the SAC contains Suffolk University office space, the Director of Student Activities and Service Learning reserves the right to determine whether or not an item is appropriate for posting within the center or individual club/organization office.
• Bulletin boards are provided in each office for organizational use. In order to protect the paint, items cannot be posted on the walls using tape, tacks, nails, etc. Items may only be mounted on the walls by the staff of the Physical Plant department, with the approval of the Director of Student Activities.
• Offices are provided with furniture that meets fire safety regulations for the University. Any replacement or addition of furniture within a specific office must also meet these regulations. Purchase of any furniture should be coordinated through the Office of Student Activities.
• The members of each organization are responsible for keeping their office and office furniture in good condition and free of damage and vandalism. Necessary repairs will be coordinated through the SAOSL staff. Therefore, please report any maintenance needs to the SAO staff as soon as possible.
• Clubs and organizations must refrain from moving furniture from the Student Activities Center into their respective offices. This furniture was purchased for the activities center and not for individual club/organizations’ offices. In addition, furniture should only be moved by members of the Physical Plant staff. The removal of furniture is a union issue and carries an expense that will be charged to club/organizations’ budgets if a violation occurs.
• Please note that these guidelines apply to event set-up and breakdown as well. If your event requires a set-up or breakdown, you must fill out a work order request and submit it to Physical Plant at least five working days prior to your event. Work orders can be picked-up in the Student Activities Office and dropped off to Physical Plant in the basement of the Sawyer Building. It is recommended that copies of work orders be kept for your records. Students should not move furniture or rearrange any set-ups without first contacting the Physical Plant department.
• Offices are also provided with telephones and phone services at no charge for local calls. Inappropriate use of phone services may result in the loss of such service to the organizations involved.
• Each organization will be held responsible for the costs associated with repairing and/or replacing damaged office furniture, walls, bulletin boards, etc.
  Students using the SAC are responsible for the actions of their guest at all times.
• Each night before closing, a member of the SAO staff conducts a building check by entering each office to ensure that students have left for the night, windows are closed, and all appropriate electrical equipment is turned off.
• Office space in the SAC is not the private property of the organization occupying that space. Therefore, there should be no expectation of absolute privacy on the part of students using the space. A member of the Student Activities Staff will perform a monthly inspection of all club/organization office spaces. For the safety and security of students and equipment, additional inspections may be done at any time. The Director of Student Activities and Service Learning may approve a search of the office space involved and any furniture, equipment and/or materials located within that space. Except in emergency situations, this search will be conducted by the Director of Student Activities and Service Learning, a Suffolk University police officer and/or a member of the organization present. Any items found that involve violations of policy can be confiscated by the Director of Student Activities and Service Learning.
• The violation of any of the above policies can result in disciplinary action taken against the student organization and/or the specific individual(s) involved. This action may include loss of office privileges for the organization and/or the individual(s) involved, and, in extreme cases, the loss of University recognition for the organization. Decisions in these matters will be made by the Director of Student Activities and Service Learning, and can be appealed to the Dean of Students.